Power tools

by Kris_Tuttle on April 3, 2007

We’ve exper­i­mented with quite a few tech­nolo­gies to be used for per­sonal orga­ni­za­tion and pro­duc­tiv­ity.  Most recently we have been using Google Apps, Mind­Man­ager (plan­ning), Back­pack (projects) and Qumana (blog).

Google Apps:  So far we’re a lit­tle dis­ap­pointed.  We are going to stick with Google Apps for our Research 2.0 busi­ness because it works well enough for email but the other appli­ca­tions are just plain flaky.  We have had to aban­don many a spread­sheet due to spo­radic per­for­mance or freezes.  We just don’t have any patience for that so will be using Microsoft Excel for our work unless and until some­thing changes there.  Doc­u­ments are a lit­tle eas­ier to work with but again we find our­selves still doing most things in Word instead.

Mind­Man­ager: We’ve tried ear­lier ver­sions but the new one rocks.  We are using V6 for Mac and it seems to answer many of our demands for plan­ning flex­i­ble net­works of tasks, projects, flows and so on.  The lat­est ver­sion makes it easy to incor­po­rate notes, files and links which was the key ingre­di­ent miss­ing from the ear­lier ver­sions we tried.  Although it is expen­sive for us it’s worth the price. (There is a free trial down­load.)  We had been using Yojimbo which is fairly solid but the net­work model in MindMap is far more reflec­tive of how we plan and model.

Back­pack:  We like the prod­ucts from 37Signals and use the lit­tle brother (Ta-Da Lists) for some fam­ily projects and the big brother (Base­camp) for clients.  Back­pack seems just right for us as a per­sonal project tool.  We use it mostly for orga­niz­ing mate­r­ial since it has the key fea­ture of allow­ing email access to projects. This makes it very prac­ti­cal to add bits of con­tent, thoughts, links or what­ever to projects with a sim­ple email and get project data sent to you on request as an email.

Qumana:  Updat­ing blogs is not fun online.  Even one is a pain and hav­ing sev­eral makes it essen­tial to find a bet­ter way of doing it.  Of the tools we tried Qumana is the best since it has plenty of fea­tures but is very easy to use, extremely sta­ble (hasn’t crashed in sev­eral days with three sites open) and cheap.    The abil­ity to build posts and do every­thing offline is essen­tial.  If one is doing a per­sonal blog about what your cat did today you don’t need it but if you are pub­lish­ing a pro­fes­sional blog or doing mul­ti­ple blogs you will love this software.

Hope those of you pick­ing through tools to do these types of things will find this infor­ma­tion helpful.

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